HypnoLeadFlo

Your Lead Follow-Up System

Every message your account sends, who it goes to, and exactly when it stops. There is one moment where the system deliberately steps back and hands the lead to you — this page is mostly about that moment.

Everything below is the real wording your account sends. Only the personal details are swapped for placeholders like [Your name] — in a live message those fill in automatically.

If your text number isn't set up yet, the text messages simply don't send. Everything else runs.

Part 1

Three ways a lead reaches you

They arrive differently, they land in different places in your CRM, and they need different things from you. This is how to tell them apart the moment they come through.

1
Lead type 1 — most common

They fill in the free gift form on your landing page

Someone clicked your ad, read your page, and filled in the form to claim the free anxiety relief kit. They have not booked anything yet — they've raised their hand and asked for help. Your job, and the nine-day sequence below, is to turn that into a booked call.

In your CRM
New Lead (Free Gift)
You get
An email and a text titled New Lead (Opt-In)
What happens
Kit sent instantly, then nine days of follow-up — unless they reply or book
2
Lead type 2 — the warmest

They book a consult call straight away

Some people skip the gift and go straight to your calendar. These are your best leads — they've already decided they want to talk to you. They get confirmations and reminders instead of the nurture sequence, because there's nothing left to convince them of.

In your CRM
Call Booked
You get
An email and a text titled Booked New Consult Call, then reminders at 24 hours and 1 hour
What happens
Booking confirmation, then reminders right up to 10 minutes before
3
Lead type 3 — the most urgent

They ring your number and you can't pick up

Someone found the courage to actually call. Ring them back the same day. Two texts go out automatically within a couple of minutes so they're not left with silence, but a text is a holding move, not a reply — this person wanted to speak to a human.

In your CRM
Missed Call (New Lead)
You get
A missed call notification in the LeadConnector app
What happens
Two automatic texts back, then nothing — the call is yours to return
↻
And then — any of the three can become this

They reply to you

The moment a lead of any type writes back, they become a Hot Lead and the automated follow-up switches off for good. Nothing further sends unless you send it. This is the single most important thing to understand about your system — see When it stops and Your part.

In your CRM
Hot Lead (Responded)
You get
An alert telling you they've replied
What happens
Nothing automatic. It's you or nobody, and speed decides whether they book
Part 2

Every message, in order

Open a sequence to see the messages inside it, then open any message to read the exact wording your lead receives.

Lead type 1 — they fill in the free gift form9 messages

Nine messages over nine days. This whole sequence stops the moment they reply to you, or book a call. From that point it's yours — see Your part.

Instantly Email To your lead [First name] Your Anxiety Relief Starter Kit is Ready

[First name] Your Anxiety Relief Starter Kit is Ready

Hi [First name]

Thank you for taking the first step — I know how overwhelming this can feel, and I want to reassure you that change is absolutely possible.

Here are your gifts to start calming your mind immediately:

  • 🎧 Relaxation & Anxiety Relief Hypnosis MP3 (instant download)
  • 🎥 Access to anxiety relief & mental reset videos
  • 📞 A 1-on-1 phone or Zoom consultation with me [Your name]

👉 Click here to schedule your free anxiety relief consult call

If you'd rather chat right away, you can call me directly at [your number].

I've helped hundreds of people overcome anxiety, stress, trauma, panic attacks and more — and I'd love to help you too.

Kind regards,
[Your name]
[Your business]
[Your title]
📞 [your number]
🌐 [your website]

+ 1 minute Text To your lead Hi [First name], it's [Your name] here. I've emailed your anxiety relief kit —…
Hi [First name], it's [Your name] here. I've emailed your anxiety relief kit — please let me know if it came through ok?
+ 30 minutes Text To your lead [First name],I thought you might also be interested in hearing some stories fr…
[First name],

I thought you might also be interested in hearing some stories from my past clients who overcame anxiety, panic and stress and transformed their lives in just a few sessions.

Also if you want to have a quick chat let me know and we'll organise a time.

[your video playlist link]
Day 2 Email To your lead [First name], Is Hypnosis Right for You?

[First name], Is Hypnosis Right for You?

Hi [First name],

Many people feel unsure about trying hypnotherapy — it's likely a new way to approach your healing, and you probably have questions. So I recorded a short video to answer the most common concerns and help you feel confident taking the next step towards a more peaceful mind.

🎥 Watch the quick video here

Still thinking about booking your free call?
👉 Click here to schedule now

This isn't a sales pitch — it's a supportive, private conversation designed to understand what is happening and give you clarity.

Talk soon,
[Your name]
[Your business]

Day 2, morning Text To your lead Hi [First name]Just checking if the hypnosis MP3 was helpful? If you'd like to…
Hi [First name]

Just checking if the hypnosis MP3 was helpful? If you'd like to learn more about hypnotherapy, here's my calendar for a quick chat:

[your booking link]

– [Your name]
Day 4 Text To your lead [First name], you still have your anxiety relief call voucher. Here are my ava…
[First name], you still have your anxiety relief call voucher. Here are my available times if you are ready to make changes:

[your booking link]
Day 5 Email To your lead Imagine Life Without Anxiety…

Imagine Life Without Anxiety…

Hi [First name],

I hope you have been well. If you're still thinking about reaching out to chat, let me show you what's possible.

My clients have:

  • Maintained calm in previously overwhelming situations
  • Reduced panic attacks and daily stress
  • Slept deeply for the first time in years
  • Built happier relationships with themselves and others

Here's what a few of them have shared: here's a recent video review.

You deserve to feel this free, too.

👉 Click to book your free anxiety relief discovery call
Or call me at [your number]

Your free tools are also still here if you haven't used them:

  • Hypnosis MP3
  • Video Tips
  • Free 15 Minute Discovery Call

Warmly,
[Your name]
[Your business]

Day 7 Email To your lead When Anxiety Impacts Those We Love

When Anxiety Impacts Those We Love

Hi [First name],

After many years of helping people to overcome anxiety, trauma and many other issues, I understand deeply how it doesn't just affect the clients I work with — it often ripples out to those they care about.

I'm regularly told by clients that…

  • Their partners feel helpless
  • Their kids mirror their stress
  • Their friendships become strained

The good news? When they finally heal, the people around them benefit too. Once the dark clouds and uncontrollable emotions are a thing of the past, relationships naturally improve.

If you worry that anxiety or past trauma may be affecting your relationships, let's talk. I'd love to help you move forward.

👉 Click to schedule your free call now
Or just call me directly at [your number]

You're not alone.

Kind regards,
[Your name]
[Your business]

Day 9 — last one Text To your lead This is your last reminder to claim your free anxiety relief call, [First name…
This is your last reminder to claim your free anxiety relief call, [First name]. I'd love to help if you're ready.

[your booking link]
Lead type 2 — they book a consult call7 messages

The sequence above stops and this takes over. These reminders keep running even if your lead replies — a reply shouldn't cancel the reminder for a call they've booked.

Instantly Email To your lead 📅 [First name], Your Call Is Booked – Here's What to Expect

📅 [First name], Your Call Is Booked – Here's What to Expect

Hi [First name]

Thank you for booking your free consultation — I'm really looking forward to helping you enjoy more peace and clarity very soon.

On our call, I'll walk you through my process that has helped hundreds of people overcome anxiety, trauma, panic, and negative thought loops — often in just a few sessions.

Here's what we'll cover together:

  • ✔ Get clear on what's driving anxiety, stress, or overwhelm
  • ✔ Understand how hypnotherapy works (and why it's different from just talk therapy or meds)
  • ✔ Learn simple, effective techniques to calm your mind and body immediately
  • ✔ Receive a tailored plan to move forward with confidence

🎯 Please reply with your answer to help me prepare for our call:
"If this consult call could solve or answer just one thing for you, what would that be?"

📅 Call details
Event: [Lead name] Free Anxiety Relief Discovery Call
When: [date and time]

Depending on whether you selected Video or Phone meeting please…
1. Be ready for phone call from [your number]
2. Join video meeting room here [meeting link]

If you use a calendar please add this appointment now.

Kind regards,
[Your name]
[Your business]

+ 5 minutes Text To your lead Hi [First name], this is [Your name].Congrats on booking your free hypnotherap…
Hi [First name], this is [Your name].

Congrats on booking your free hypnotherapy discovery call. Just confirming you will be ready at that time before I block out my calendar?
48 hours before Email To your lead 📅 [First name], Our Discovery Call Is In 48 Hours

📅 [First name], Our Discovery Call Is In 48 Hours

Hi [First name],

I'm looking forward to our chat on [date and time] — a chance to answer your questions and show you how hypnotherapy can help you eliminate anxiety, trauma and panic in less than 4 weeks.

Just like many recent clients who now feel calm, free and clear-headed, you too can experience the same rapid relief and transformation.

Please reply or text me if anything comes up or you need to reschedule.

Depending on whether you selected Video or Phone meeting please…
1. Be ready for phone call from [your number]
2. Join video meeting here [meeting link]

Wishing you peace until we speak,
[Your name]
[Your business]

~24 hours before Text To your lead Hi [First name], just a quick reminder of our call tomorrow at [time] to discu…
Hi [First name], just a quick reminder of our call tomorrow at [time] to discuss my anxiety hypnotherapy program.

Any questions before we chat?
2 hours before Email To your lead 📅 [First name], I'll Be Calling In 2 Hours

📅 [First name], I'll Be Calling In 2 Hours

Hi [First name],

I'm looking forward to our anxiety relief discovery call in 2 hours. This is where we begin to strip away the anxiety, stress, and trauma that have been holding you back.

Get ready to feel more calm, clear, and in control after our call whether you decide to work together or not. Remember, there is no pressure to do or buy anything. Just a chance to chat and explore options.

Here's where we're meeting: [meeting location]

If that shows a phone number, that's me — I'll be calling you on it, so just have your phone handy. If it shows a Zoom link, simply click it at our appointment time.

If you have to reschedule please reply to let me know.

Kind regards,
[Your name]
[Your business]

2 hours before Text To your lead Hi [First name], just 2 hours until our discovery call. We'll be starting the …
Hi [First name], just 2 hours until our discovery call. We'll be starting the journey to clear anxiety and unlock peace. Here's where we're meeting: [meeting location] — if that's a phone number, that's me calling you, so just have your phone handy. Talk soon, [Your name]
10 minutes before Text To your lead Hi [First name], our call is in 10 minutes. This call will provide more clarit…
Hi [First name], our call is in 10 minutes. This call will provide more clarity, peace, and hope for the future. Here's where we're meeting: [meeting location] — if that's a phone number, I'll be ringing you on it. Talk soon, [Your name]
If they don't show up for the call5 messages

Starts when the call is marked as a no-show. Four attempts over seven days, then the system stops for good.

~1 hour after Email To your lead Is everything alright, [First name]?

Is everything alright, [First name]?

Hey [First name],

I hope you are well. We didn't get a chance to connect during our scheduled discovery call, and I just wanted to check in and make sure everything's okay.

Life happens — I get it. Sometimes things don't go to plan, and that's totally understandable.

The call is a space to talk through your goals, problems and explore how hypnotherapy might support you in creating the change you're looking for. No pressure, just possibilities.

If you're still interested, I'm happy to reconnect. Just hit reply and let me know what happened — and if it feels right, we can find a new time that works better for you.

Or you can book a new time here. But please only do so if you are serious about eliminating anxiety with hypnotherapy.

Taking the first step can be the hardest, but you don't have to do it alone. I'm here when you're ready.

Talk soon,
[Your name]
[Your business]

~1 hour after Text To your lead Hi [First name],We missed your discovery call. I understand anxiety can get in…
Hi [First name],

We missed your discovery call. I understand anxiety can get in the way of making changes that will improve your life.

But I'm happy to reschedule if you're still wanting to resolve anxiety through hypnotherapy?

Regards, [Your name]
Day 3 Email To your lead [First name], want to rebook your consultation?

[First name], want to rebook your consultation?

Hi [First name],

I'm following up regarding your consultation with us. We noticed you haven't rebooked after your missed appointment.

I wanted to offer an easy way to reschedule at a time that works better for you. You can quickly choose a new time using this secure link — it shows real-time availability and takes less than a minute.

If you'd rather have us handle the booking, reply with two or three times that suit you and I'll confirm a slot on your behalf. If your availability is flexible, please indicate mornings or afternoons and we'll prioritise scheduling accordingly.

Before the consultation, you may find our short pre-consult video helpful. It outlines what to expect and how to prepare.

If circumstances have changed or you no longer wish to proceed, a quick reply is appreciated so we can update our records.

Best regards,
[Your name]
[Your business]

Day 5 Text To your lead Hi [First name], are you still interested in eliminating anxiety with hypnothe…
Hi [First name], are you still interested in eliminating anxiety with hypnotherapy? We can easily rebook your discovery call if you're ready to make positive changes. Reply YES to rebook, or STOP to opt out.

[Your name]
Day 7 — last one Email To your lead Final follow-up: ready to reschedule your consultation?

Final follow-up: ready to reschedule your consultation?

Hello [First name],

I hope you're well. I'm following up one last time about the consultation we previously scheduled but didn't complete.

I know anxiety can make everything harder than it needs to be, so I wanted to make it easy for you to reschedule so we can discuss your goals and outline a clear next step.

The discovery call is a brief, no-obligation session where we review your situation, answer questions, and recommend the best path forward.

If you'd like to reschedule now, you can use this link. If timing is the main obstacle, let me know whether you prefer mornings, afternoons, or evenings and I'll prioritise accordingly.

Thank you for considering rescheduling — I'd be glad to help when the time is right.

Best regards,
[Your name]
[Your business]

Lead type 3 — they ring you and you can't pick up2 messages

Only applies to calls to your HypnoLeadFlo number. Two texts go straight back so you never lose someone who found the courage to call.

Within 1 minute Text To your caller Hi, sorry I missed your call. I know reaching out can take courage and I will …
Hi, sorry I missed your call. I know reaching out can take courage and I will call back as soon as I am free. You can also text through any questions now or book a call at a time that suits you.

– [Your name]
Within 2 minutes Text To your caller Hi this is [Your business], I saw that we just missed your call — how can I he…
Hi this is [Your business], I saw that we just missed your call — how can I help?